2008 Vendor / Performer
Contract
Greetings, and thank you for your interest in vending /
performing at this year’s 18th Annual Stonehenge Music
Festival. Stonehenge Music Society, Inc. (SMS) will again hold
this year’s festival on the land of our gracious hosts, Bob, Sean and Brian
Henry, on Friday, June 20 -
Many of you may already be familiar with our festival, but for those who
aren’t, here is more detailed information from your Festival Committee.
Festival Committee
Members
Peter S. Christman (Mug)
- President (SMS)
Stephen A. Anspach (Anz)
- Vice President
(SMS)
Kimberly Christman (spacewoman) - Secretary (SMS)
Arthur Persichetti (Art)
-
CEO (SMS), Treasurer (SMS)
Leeanne Anspach (Leeanne)
Stephen C. Robinson (Stevie)
Fred
Taffer
General
Vending Information
All vendors are encouraged
to arrive on
We would appreciate each vendor / performer donate a minimum of one (1)
item from your display, booth, or CD archive into our "SMS
Raffle". These items will be collected Friday morning.
Donations
of additional items are greatly appreciated and will be collected during the
festival.
Monetary
donations (check / money order) are always appreciated and may be made payable
to:
Stonehenge Music Society, Inc.
C/o Stephen A. Anspach
General
Vending Rules
1
This
is a family-oriented, all-weather event. There will be no refunds for
any reason. Please come prepared for the possibility of wind, rain,
hot, and/or cold temperatures. Remember, we are in the mountains.
2
All
vendors must comply with all Township, County, State and Federal regulations
pertaining to safety, health, hygiene and fire.
3
No firearms, weapons, violent personages nor overtly
religious themes or personalities will be permitted. Political
campaigners or activists are not accepted. We are non-profit and
non-political. Guests are not to be approached or solicited during our event.
4
As
per local Ordinances, all food vendors cooking with electric, charcoal or gas
must have a fire extinguisher (Rated 2-A: 10-B: C or better) with
current inspection sticker.
5
Vendors must provide their own tables and chairs. Vendors
will ONLY be allowed to use the designated space for which they paid. Any
vendor using space other than as per original contract will be required to
either move or pay for the additional space.
6
7
Vending
areas should be kept as clean as possible. Vendors are responsible for
their own trash management. Dumpster(s) will be available at the festival
grounds.
8
The
sale of items containing tobacco (cigarettes, cigars, chew, etc.) or tobacco
related products (tobacco pipes, rolling papers, etc.) are strictly forbidden
at Stonehenge Music Festival. Illegal substances, drug paraphernalia,
alcohol, official SMS merchandise, or any item that may harm visitors or cause
excessive litter and damage to host's property are strictly forbidden.
Prohibited items include air-horns, confetti, silly string, snap pops, and
pyrotechnic and incendiary devices such as sparklers, fireworks, firecrackers,
and cherry (smoke) bombs.
9
Glass
blowing and glass blown products will be allowed; however, tobacco pipes and
similar items will NOT be tolerated.
10
The
sale of items that are of a carnival-like nature and games of chance are
prohibited.
11
Domestic pets (DOGS, CATS, etc.) or non-domesticated animals
will NOT be allowed.
Local kennels will be posted and available for your pets, if you must bring
them. If you refuse, you will be asked
to leave the festival grounds. There
will be NO dogs this year, NO exceptions.
12
Sales tax must be included on all items sold.
Collection and remittance of PA sales tax is the responsibility of each
vendor. Our suggestion is to contact the PA Dept. of Revenue; their
regional office is in
13
Insurance, if desired, must be purchased at the vendor / performer's own expense. SMS is not responsible for any
personal injuries, damage or theft of your property.
SMS will
be monitoring all vending activities. If you are found selling any one of the
above-listed forbidden or prohibited items, they will be confiscated pending
further investigation. Any monies paid will be forfeited, any items
confiscated will be forfeited, and you will be ejected from the festival with
possible legal action being taken, if warranted.
The Festival Committee reserves the right to make final interpretation of
these rules.
Electric
Vending Areas
Ten (10)
sites are available with electric hook-ups for anyone interested in vending
food, crafts or wares. Approximate size of sites are
15' x 15' and are located under the festival tent (30’ x 60’) at the top of the
hill. A few sites are available along the tree line, outside the circus tent area.
Vehicles may be unloaded, but must be parked at your campsite or in the large
field to the right (Quiet Camping / Overflow Parking) as you enter the property
from
A
maximum of 20 amps @ 120V will be available per site. All vendors will
be responsible for providing their own lights and 100 ft. heavy-duty
extension cord per circuit (20AMPS). Cost for electric hook-up has
been set at $100 per site. Please reply early to reserve your electric
site. Ticket cost(s) are NOT included as part of vendor costs.
Please order your tickets through our website www.stonehengemusic.org
Stonehenge
Music Festival, property owners, Stonehenge Music Society, Inc. or its staff
will not guarantee, nor shall they be held responsible for any electric blackout(s)
which may occur during the festival. No
refunds will be issued.
Prime
Vending Sites
Sixteen
(16) sites without electricity will be available at the top of the hill along
the edge of woods for anyone interested in vending food, crafts or wares. These
are prime sites for location within earshot of both stages. Sites will
be approximately 20' x 28' in size and cost $70. Please reply early to
reserve your prime real estate.
Campsite
Vending Sites
General
vending ($20.00) may occur at your individual campsite for anyone
interested in vending crafts or wares. Signs may be your best way to
attract attention, with private display areas within your camp compound.
Tickets
Vendor
fees do NOT include ticket prices for this event. You will be
responsible for both. Tickets are available now on our website www.stonehengemusic.org
Any
vendor/performer who would like to advertise in our festival flyer, we would be
glad to issue the following discounted rates:
1 / 3 Page $ 10.00
1 / 2 Page $ 20.00
Full Page $ 30.00
We
would request your advertising graphics, or text information be sent to Kim Christman a/k/a “Spacewoman” at KChristman@collegium-charter.org
in order to coordinate your advertising needs.
Flyer
A flyer for
the 18th Annual Stonehenge Music Festival will be provided for each
vendor, which we encourage you to display and hand-out while leading up to our
event.
Bathrooms
Port-O-Lets will be reserved for
the Electric and Prime vendors in the general vicinity. One (1) bathroom will be reserved for
performers behind the main stage. Additional bathrooms and wash stations
will be positioned throughout the festival grounds. All bathrooms will
have "tap" lights and disinfectant.
Generators
Noisy
generators are not allowed on the festival grounds for any reason.
"Quiet" generators are allowed in all areas on the festival grounds,
including vending areas.
Menus / Photos
A copy of
your menu, or photos of your wares, would be most appreciated.
Website
If anyone would like to
place our link on your website, we would certainly reciprocate on our website www.stonehengemusic.org.
Ice /
Water
Ice and spring water will NOT be guaranteed to be available at the festival
grounds. A general store/ beverage store
is located within five miles of the festival, and they are anticipating our
event.
Well-water
is available on-site, behind the Cabin; approximately three-hundred (300) feet
from the electric and prime vending areas.
You will be responsible for transport and storage of water, if
required. The water quality and pressure
are extra-ordinary due to the property being underlain by a high-quality
aquifer.
Acceptance
of this Vendor / Performer Contract is necessary for your participation in our
festival. You may complete the Contract and return the
signature page to our organization via the following media:
Stonehenge
Music Society, Inc.
C/o
Stephen A. Anspach
Lititz, PA 17543
Deadline
for acceptance and return of this contract is May 31, 2008
SIGNATURE PAGE
INDEMNIFICATION
Vendor/Performer
agrees to indemnify fully and hold harmless Stonehenge Music Festival; property
owners; Stonehenge Music Society, Inc. and their officers, employees, agents
and staff; Cascade Township and Lycoming County, Pennsylvania, their officers
and employees; and all sponsors of the festival;
against all damage, claims, liabilities, losses, theft, injury of any kind
arising from attending the festival.
Vendor/Performer
also agrees to maintain a professional demeanor and agrees he/she will not
perform any harmful acts to property or persons on the festival grounds or
leased property.
WAIVER OF CLAIMS
The
Stonehenge Music Festival; property owners; Stonehenge Music Society, Inc. and
their officers, employees, agents and staff shall not be held liable for, and
Vendor/Performer hereby release all claims for damage to or loss of personal
property sustained by Vendor/Performer or any person claiming through
Vendor/Performer resulting from fire, accident, occurrence, theft or condition
in or upon the festival grounds or leased property, which they shall be part
of, or adjoining areas.
I
agree to comply with the festival rules.
I agree and understand that Stonehenge Music Festival, property owners,
Stonehenge Music Society, Inc. the festival committee, their assignees,
representatives, officers, employees, agents, staff, and any other sponsoring
organization will not be held responsible or liable for damage or loss of
product or belongings or personal liability in any connection with this
festival.
Should legal assistance or legal action become necessary,
Vendor/Performer agrees to pay all fees and costs incurred by the
Festival. Such action would take place in Lycoming County, Pennsylvania.
( X ) I have
read the enclosed 2008 Vendor / Performer Contract. I understand and
agree to comply with all points of this contract.
Signed
by Authorized Personnel _______________________________ Date
_____________
Print Name _________________________________________________
Name of Business ____________________________________________
Phone __________________ Cell _______________ email
________________________
Thank you
for participating. Contact me with any further questions or
comments. STEVE
STONEHENGE
MUSIC SOCIETY, Inc.
C/o
Stephen A. Anspach
412
General Sutter Ave.
Lititz, PA 17543
sanspach@ptd.net